Optimizer

Over the last year we have reviewed, revamped and redesigned our existing database, Club Organiser, to offer greater performance to our customers. This next generation in data management, called Invotech Optimizer. With an upgraded backend now running on SQL Server we can provide a more reliable and robust platform. Optimizer will provide greater speed and performance to all users and will further facilitate expansion of your business with greater ease.

Optimizer allows you to manage every aspect of your leisure business with modules for membership management, point of sale, direct debits and much more. The original modules have been individually optimized to allow greater operational efficiencies and to provide a more intuitive user experience. Some modules also have new functionality included to further enhance usability. Over the next year, we will continue to develop and optimize the database with even more features and modules coming soon…

Included Modules

Optimize Reports

Management information is a key driver in business success and reflecting this is our commitment to continued research and development in this area. Our reporting module allows you to optimize the way you query the data and report on daily business functions providing key information at the click of a button.

Optimize Checkin

Optimize your member’s access into your facility with this module. Members swipe in at Reception automatically logging them into your system. This can be used for head count reports and also health and safety checks. The log will highlight any issues via messages such as card pass backs and expired or cancelled memberships prompting quick and effective intervention from the Receptionist. This module links in well with our Optimize Access module for turnstiles and doors.

Optimize POS

Optimize your retail and membership transactions with our POS module. This allows unlimited tills where items can be grouped together by cost centre, department etc. Short cut keys and touch screen compatibility make this a speedy and efficient system to use with fast tracking of customers possible via low click operation.

Optimizer People

You may have multiple stakeholders visiting your facility from private members to pay as you go users to prospects. This module allows you to optimize data capture for each group in a specific and relevant manner based on the individual’s usage type and your management criteria.

Additional Modules

Optimize Bookings

For many facilities, bookings are a key revenue stream yet they are managed with an antiquated paper based system. By computerizing this function you can eliminate double bookings, manage invoicing with ease and also show exact income generated via specific bookings.

Courses, such as swim lessons become easy to administer with the system managing maximum attendees, recurring dates and even the ability to link teachers to classes.

Staff management can also be enhanced using this module to manage rosters and daily work schedules for your team.

Optimize Direct-Debit

In the current climate direct debit memberships are becoming more popular than ever with members favoring this method of payment. This module will optimize your monthly DD run with very little intervention and administration required.

The software guides you through each step of the DD run generating an SEPA compliant .xml file which can then be sent directly to your bank.

In line with EU policy we are prepared for the transfer to a Single Euro Payments Area (SEPA) and are developing a new DD file to meet the mandatory requirements as set down by the EU ready for release later this year.

Optimize Interaction

Key issues clients come to us looking for help with are member retention, generating repeat business from “one off” or “pay as you go” users and finally targeted effective marketing. Our belief has always been that communication is the key ingredient in achieving success in the above areas. As a result we developed an integrated communication module, which allows you to optimize interaction with every customer.

Personalized emails and text messages can be sent en masse to specific groups of users or market segments or to individuals with similar ease. A quick text option embedded throughout the bookings module allows for quick notification of cancelations class renewals and much more!